Travel Grant for Exchange of Experience IX


Extended Deadline for Application: 06.03.2024

For US-based applicants: please note that we cannot provide travel grants to individuals based in the US due to funding constraints.


Under-served regions must have fair and equitable opportunities to attend the Global BioImaging events. Therefore, the selection process for travel grants will follow a scheme that maximizes diversity and ensures equitable access globally. Our selection approach will maximize regional and national diversity among grantees.

Equitable and diverse:

Anyone around the Globe is welcome to apply!! In addition to regional diversity and further promoting the subsequent dissemination of knowledge to a broader base, national and institutional diversity will be considered. The number of grantees from the same country will be limited, and only one application may be selected from the same institution. Lastly, efforts will be made to ensure equal gender representation.

Prerequisites for application

  • You must be employed by a nonprofit research institution (institute, university, etc.)
  • Your day-to-day work must involve one or more aspects of image acquisition, data management, image analysis, and/or image data reuse.
  • You work in an imaging facility or enable imaging support: as an imaging facility manager or staff, as an image analyst providing image analysis as a service or work with image data management systems/workflows.
  • If you have been awarded a GBI grant within the past 18 months prior to the event (29th -31st of October 2024), you are not eligible to apply.


The selection process will be based on information obtained from submitted applications.

Prospective attendees will complete an application form that requires the following:

  • Applicant's role in an institute/imaging facility
  • Applicant's role in their local, national and/or regional imaging community
  • How the applicant plans to disseminate the knowledge gained in this course
  • Limited personal information such as gender for gender balance statistics and anonymized reporting

Selection criteria

The selection process will be based on information obtained from the submitted applications. A selection committee will review all travel grant applications.

Each member of the selection panel will score each application based on the following:

1. Dissemination of the knowledge gained at the course (up to 5 points)

Higher scores will be awarded to applicants outlining how they would disseminate the knowledge gained in this course to their colleagues and how it would be used to improve their imaging facility.

2. Contribution to the local and/or regional imaging community (up to 3 points)

Higher scores will be awarded to applicants outlining their contribution to their local and/or regional imaging community.

3. Applicant's role at their institute and/or imaging facility (up to 2 points)

Higher scores will be awarded to applicants who offer open user access and provide training to users and researchers at their institute.

4. Underserved regions (up to 2 points)

Applicants engaged in imaging communities not traditionally associated with high funding or resources will receive higher scores based on the UN Report on Country Classification. (see Tables in the Statistical Annex)

  • 2 points for countries with developing economies (see Table C)
  • 1 point for all other countries
  • 0 points for developed economies countries (see Table A)

The review of travel grant applications will take place by a selection committee consisting of one member of the Global BioImaging team, one member of the hosting committee and two members of the Global BioImaging Management Board. The combined score awarded by four reviewers will be used to rank the applicants.

In the event that two candidates have an identical score, the tiebreaker will be resolved using the following in the order:

  • The applicant comes from a country not represented by another successful applicant with a higher score
  • The applicant has the most significant potential to disseminate the knowledge gained at the course
  • The applicant is listed first alphabetically by surname

The remaining eligible applicants will be placed on the waiting list. Should a selected successful applicant not be able to attend the course, the next highest-ranked applicant on the waiting list will be offered the travel grant.

Travel grant details

The maximum amount provided per travel grant is 2500 EUR

The travel grant covers the following eligible items:

  • Travel costs, including air travel and public transportation
  • Accommodation costs (e.g. hotel, Airnbnb, guesthouse)
  • Visa application fees


Terms and conditions apply. For questions concerning travel grants, please contact us at: [email protected]